Core Features Overview - Genius CE & Enterprise

How can Genius CE & Enterprise help me manage my learning initiative?

Genius CE & Enterprise solutions are equipped with a modern user interface that incorporates dashboards and visualizations, enabling you to oversee a complex learning initiative involving hundreds or even thousands of users with significantly reduced effort and minimal manual "busy work" compared to traditional methods.

These platforms are specifically designed to help you manage your learning initiative across six fundamental dimensions. Below, we provide an overview of the capabilities and advantages that the system offers you.

Facilitating the Admission and Registration Workflow

Genius CE & Enterprise fundamentally transforms the registration and enrollment process. This innovative approach allows learners to enroll in and pay for courses independently, without requiring direct involvement from an Administrator. Your organization can maintain effective control over enrollment into your learning content while simultaneously alleviating the workload on your Administration team. This is achieved through a "rules-based" registration process that can impose restrictions on access to specific learning opportunities, require payment before enrollment, and even involve a learner's manager in the enrollment process.

Enabling e-Commerce Transactions

Your organization has dedicated significant time and resources to developing exceptional learning content, and now you're poised to share it with a broader audience. However, the crucial question remains: are you prepared to accept payments from interested learners?

The Genius CE & Enterprise platforms facilitate the charging of users for the courses they enroll in, providing you with the necessary tools to enable learners to pay for their courses and complete the entire enrollment process online via a "shopping cart" model. Additionally, Genius CE & Enterprise integrates with over 10 payment gateways out of the box, providing your organization with remarkable flexibility in accepting online payments for your courses.

Moreover, the platforms allow learners to pay for their educational opportunities through various means, such as mailing a check, submitting a purchase order, or executing an internal chargeback. This functionality enables you to utilize the e-commerce features included in our solution to monitor the costs associated with your learning content, even in instances where no revenue is being generated for your organization.

Streamlining Course, Section & User Management

Managing courses, sections, and users can be straightforward when dealing with a limited number of learners enrolling in a handful of courses. However, challenges arise when you have multiple sections of the same course, or when user numbers begin to swell as they enroll in several learning opportunities simultaneously.

Genius CE & Enterprise are designed to simplify the management of courses and sections by equipping you with tools to create courses and sections in both our solution and the Learning Management System (LMS) currently in use at your organization. This allows you to associate instructors with specific sections and enroll learners, facilitating the teaching and learning process. Our system diligently tracks enrollment in each section and provides you with tools to ensure a balanced enrollment process when multiple sections of a course are offered concurrently.

In terms of user management, Genius CE & Enterprise also enable you to replicate your organization's hierarchy through a feature known as Affiliations. This capability allows you to drive enrollments, generate reports, and control access to information in a manner that aligns with the organizational structure, reflecting how individuals report to one another within your company or institution. This automation significantly reduces the workload on the managers overseeing your training initiative while providing enhanced visibility into the learning process.

Automating Communication and Notifications

One of the most effective ways Genius CE & Enterprise assists you in managing a complex teaching and learning initiative is by automating and streamlining communications and notifications. The platforms allow you to set up automated emails for your end-users, targeting specific groups of users when particular "trigger" conditions are met.

For instance, this feature can be utilized to automatically deliver enrollment confirmations or generate special notifications for learners who have not logged into the system within the last 15 days. By employing personalized fields (such as "Dear [FIRST_NAME]" instead of "Dear John"), Genius CE & Enterprise enables you to craft a single email while personalizing its content for each recipient. By automating notifications and sending mass personalized communications to your learners, the system significantly streamlines the management of your learning initiative.

Reporting and Dashboards

Genius CE & Enterprise also empower you to convert the data collected by your LMS, your core HR system, and your learners' engagement with their courses into actionable and practical insights. Through visualizations presented in role-based dashboards, customizable reports, and automated notifications, your learners, instructors, and managers can become data-driven participants in the learning process. This capability brings unprecedented visibility into the learning journey across your organization or institution.

Integrating with your IT Ecosystem

Genius CE and Enterprise are designed to integrate seamlessly with your organization's existing systems of record. These systems may include other Student Information Systems, various Learning Management Systems, authentication servers, and even HR or CRM systems such as PeopleSoft, SAP, and Salesforce, among others.

By doing so, Genius CE & Enterprise become integral components of your organization's IT ecosystem, minimizing the manual data entry and administrative tasks required to create a learner in the system and enroll them in their first course. Furthermore, integrations with Genius CE and Enterprise are bidirectional, which means you can also eliminate the need for manual updates to your systems periodically.

Automation and Delegation

At its core, Genius CE & Enterprise are designed to automate, streamline, and delegate numerous administrative tasks that typically burden training managers. This includes:

• Users can be automatically enrolled in their learning content based on their position within the organization's hierarchy. Additionally, the results of their learning can be recorded in your HR system, ensuring that your records are kept up to date as learners complete their coursework.
• Approvals for enrollment are routed directly to the manager or instructor responsible for that course, allowing learners to independently pay for and enroll in classes using the Course Catalog provided with Genius CE & Enterprise.
• Finally, learners themselves can enroll in their courses and issue transcripts and certificates with just a single click, significantly reducing the need to interact with an Administrator for the issuance of simple documents featuring your organization's branding.